Administrative Assistant (FR-EN) 80-100%
We are looking for a dynamic and enthusiastic Administrative Assistant with a hands-on attitude.
In this exciting position, you will perform a variety of tasks, providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, together with event/team building activities. You will report to the HR Manager and will also support all HR related administration for all employees with a focus on Switzerland for admin and HR related matters.
More specifically you will cover:
Office Management:
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Liaise office cleaning company
- Act as reception focal point (phone calls, mail, visitors)
- Liaise with travel agency to support travel arrangements
- Organization of events and team building activities
- Handle administrative requests from Executive team
- Plan AGM meetings and take detailed minutes
Human Resources:
- Support joiners related administration (administrative on-boarding, family allowance, social charges coordination, immigration files, etc)
- Support leavers related administration (contractual documentation, work certificate etc..)
- Collaborate with our local brokers for any people insurances matter
- Accident, long term sick leave, maternity case management with related insurance coordination and potential payroll impact
- Time and Absence management, including E2Time application
- Support for recruitment and selection process
- Support the HR Manager on request
You are an experienced and flexible administrative generalist, with excellent organizational skills. You are a natural team player with a customer orientation and a service mindset. You are able to work in autonomy, with a high attention to details.
- Proven track record in admin and office management, with at least 2 years’ experience, preferably within an international company
- Advanced knowledge of Swiss Administration (HR certification preferred)
- Excellent command of MS Office, particularly Excel
- Team building and event management experience
- High sense of confidentiality
- International and multicultural awareness
- Fluent in French and English
